How to Edit a PDF on Mac

How to Edit a PDF on Mac

It’s common to need to fill out a PDF form. Perhaps you’re applying for a loan, returning an item to a store, submitting an inquiry, or looking for a job. Most likely, the document you need to fill out is in PDF format. This is because PDF is a universal document format that works across Windows, macOS, Android, and iOS—and looks the same on any platform you open it on.

That’s fine, but printing it out, filling it out by hand (which requires typing!), then scanning and emailing or mailing it can be annoying. Nobody wants to waste time on that.

So what do you do when you need to fill out PDF forms? Fortunately, saving a PDF file on your Mac is easy, and you don’t need to buy expensive software to do it.

macOS has built-in features that make it easy to fill out and even sign PDFs. Depending on the version of macOS you’re using, PDF editing tools are built into Quick Look (which displays a preview of your document when you press the spacebar). You can also open a PDF in Preview and access tools for adding text to the PDF, as well as highlighting, underlining, and strikethrough text, turning pages, adding and deleting pages, adding arrows and other shapes, and adding comments to PDF, or sometimes you may need to convert a PDF to a DWG file.

However, if you need a little more flexibility in editing PDFs—including changing existing text—there are a number of specialized apps that will take your PDF editing to the next level.

How to Edit a PDF File Online

Editing PDF files online is recommended for those who don’t use this option very often. Instead of installing multiple applications on a computer or smartphone, you can easily use online tools. The Sejda tools are excellent for this purpose. They also include a simple PDF editor that allows you to instantly change the format of files with any extension.

  1. Open the Sejda PDF Editor website.
  2. Click the “Upload PDF” button to upload the PDF file you want to edit.
  3. Once your file is uploaded, select the editing tools from the toolbar to edit text, add images, captions, and more.
  4. Use the tools to edit or modify the PDF file to suit your needs.
  5. Once you have finished editing, press “Confirm changes” to save your changes.
  6. Download the edited file by selecting Download or send the file via email or save to the cloud.

How to Edit a PDF File Using a Dedicated PDF Editor

How do you create PDFs from images and webpages on Mac? Creating a PDF file can seem complicated, especially for beginners and less experienced users. In reality, the process of converting images or webpages to PDF is very simple.

Whether you want to edit and save a document for sharing, save a webpage, or compile images into a single file, editing a PDF with a dedicated PDF editor such as SwifDoo PDF for Mac is a breeze. With its intuitive design and advanced features, its online tools allows users to convert documents, webpages, images, and other files to PDF, and you can also convert PDF to Word, images, etc.

Edit a PDF with SwifDoo PDF for Mac

  • To edit a PDF file, first open the file in the native SwifDoo PDF for Mac program.
  • Go to the menu bar at the top of the screen and click Edit File -> Import the PDF.
  • After editing, save the file and confirm everything is OK before saving the changes.

Moreover, using the various tools in the SwifDoo PDF for Mac, you can add text, underline, highlight, draw on your PDF, and more.

How to Edit PDF Files with QuickLook

When Apple updated macOS to Mojave, it added the ability to edit PDFs using Quick Look.

Quick Look is a great tool for previewing anything on your Mac without having to open the associated software. You can preview any document by finding it in the Finder (or, if it’s on the desktop, you can access it). Simply click on the file to select it and press the spacebar.

How to Add a Signature using Quick View

You can also add your signature directly from the Quick Look preview. To do so, follow these steps:

  1. Click the Signature icon in the menu.
  2. Select Create Signature from the options.
  3. Add your signature using a trackpad or sign your name on a piece of paper and hold it up to the camera. For better results, use a thick black pen.
  4. Now just click on your signature and it will be added to the document.
  5. Drag it into place.

How to Add Text to a PDF on Mac

After opening the PDF document in Preview (or Quick View), try clicking where the PDF file prompts you to enter some data. You might be able to type there—sometimes PDFs are configured so that Preview can determine where to type. If so, adding text is as simple as clicking the appropriate area and typing.

If the text fields aren’t configured correctly, you’ll need to create them yourself. To do so, follow these steps:

  1. Click the icon that looks like the letter T with a box around it, or choose Tools > Annotate > Text from the Preview menu.
  2. A small box with the word “Text” will appear in the center of the page. You can move it around by dragging it to any position on the page. You can also resize it to fit the layout of your PDF file. Once you’re happy with the layout, simply start typing.
  3. If you want to change the font, size, or color of your text, click the italic icon A at the right end of the options toolbar. This will bring up the standard formatting options, so you can change the text and alignment if it’s centered and you want it to be.

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